Christmas Lake Village

Board of Directors

6/12/22

Pending Approval at June 11, 2023 Meeting

The meeting was called to order by President Don Vogel stating that 332 proxies were returned and that we have a quorum.

Directors present were Don Vogel, Rick Humerickhouse, Mark Evans, Matt

Benningfield, Andrew Meadors, Todd Grundhoefer, Larry Loucka, Marlene Elliott & CJ Stidham

There were (7) Association Members in attendance.

6 Association Members attended via ZOOM.

Vicky Ambs read the following resolution:

BE IT RESOLVED THAT ALL ACTS AND RESOLUTIONS OF EVERY AND CHARACTER OF THE BOARD OF DIRECTORS OFCHRISTMAS LAKE

PROPERTY OWNER'S ASSOCIATION FOR THE YEAR COVERING THEPERIOD

OF TIME FROM THE ANNUAL MEETING OF MEMBERSHIP HELD IN JUNE2021 DOWN TO AND INCLUDNG THIS DATE BE RATIFIED, APPROVED AND

CONFIRMED IN ALL THINGS BY THEMEMBERSHIP OF THIS ASSOCIATION.

Jeff Stillman made a motion to accept the resolution.

Mark Evans seconded the motion.

All in Favor — none opposed — Motion carried.

READING OF MINUTES

The 2021 minutes were read by Secretary Matt Benningfield.

Rick Humerickhouse made a motion to accept the minutes.

Jeff Stillman seconded the motion.

All in Favor — none opposed — Motion carried.

1

TREASURER'S REPORT

Mark Evans read the Treasurer's Report for the Fiscal year ending 2021 :

(See Attached)

Jeff Stillman made a motion to accept the Treasurer's Report.

Marlene Elliott seconded the motion.

All in Favor — none opposed Motion carried.

PROPERTY MANAGER'S REPORT

Chris Ambs read the Property Manager's Report:

(See Attached)

Jeff Stillman made a motion to accept the Property Manager's Report.

Lisa Gengelbach seconded the motion.

All in Favor — none opposed — Motion carried.

PRESIDENT'S REPORT

Don Vogel read the President's Report:

(See Attached)

Mark Evans made a motion to accept the President's Report.

Rick Humerickhouse seconded the motion.

All in Favor — none opposed — Motion carried.

2

OPEN FLOOR

• President Don Vogel discussed having Key Associates sell the remaining 28 CLV owned vacant lots. Minimum bid would be $2500. Lisa Gengelbach suggested that we set up the listing for 1 year.

Mark Evans made a motion to have Key Associates sell the lots.

Matt Benningfield seconded the motion.

All in Favor — none opposed — Motion carried.

Don updated information on our trash service. The contract is up in April 2022 with Waste Management. We will start looking for a new service provider this fall and will keep members updated.

The Town of Santa Claus will begin construction work on a new 750,000 gallon water tower. Completion around the June 2023timeframe. The Town will be paying CLV for space to store their equipment which will compensate us for the lost revenue we will incur for losing storage spaces during this construction.

Ryan Oberhausen from Fifth Third Securities was in attendance to let the Board know that the $140,000 moved to CD for 1 year at1.95% — will mature in May 2023.

ELECTION OF OFFICERS

Don Vogel announced the election results with 1,175 votes counted as follows:

Grayson Goodness	346
Jeff Stillman	199
Don Vogel	324
Seth Yates	306

Jeff Stillman made a motion to adjourn.

Rick Humerickhouse seconded the motion.

Meeting adjourned at I :35 PM

Respectfully submitted

Julie Benningfield

Assistant Property Manager

Christmas Lake Properties

-------------------------------------------------------------------------------------------------------------------

1. June 12, 2022
2. President's report at 2022 Annual Meeting of Christmas Lake Properties Association
3. As I continue to work closely with all our key staff, t can assure you we are blessed with dedicated people in every key area. Chris Ambs, Julie Benningfield, and Jeremy Wargel are the backbone of a committed and dedicated staff. I also want to thank this Board of Directors for an excellent year of accomplishments. Let me recognize and thank Rick Humerickhouse and now Mark Evans for leading the Architectural Review Board. It appears the new construction is not slowing down, along with many other renovations needing the review and approval from this committee. Lisa Gengelbaugh has organized many various social events to bring our community closer together. Marlene Elliott leads the Rules and Regulations committee that is continually reviewing, updating and being pro-active anticipating future needs requiring some regulation. Special thanks to each of you.
4. Chris reviewed most of the growth within CLV this past year— new construction, new maintenance equipment, new lake weed management program, continual upgrades to our technology. With the loan for the new covered storage area, we also made a change in our banking, switching from Spencer County Bank to Fifth Third Bank. This gave us the opportunity to complete most of our banking within the CLV office and streamline those operations.
5. After many years of working with and urging action from the Santa Claus town Board, the vacant sewer fee charged in 10 of the 12 subdivisions was finally eliminated January 1, 2022.This is about a $60,000 savings to our residents annually. Again, I have asked the Spencer County Council to consider the Certificate Sale for tax delinquent lots later this year
6. Without being specific, we are discussing several upgrades to our parks and lakes that will benefit all who use these facilities.
7. Despite the current impact of inflation and market fluctuation, I am confident CLV is in a very stable and solid financial position.
8. A majority of our new homeowners this past year moved to Christmas Lake Village from another state. Be proud of all we have to offer, CLV truly is the best place to live in Indiana.
9. Respectfully submitted, Don Vogel, President CLPA

-----------------------------------------------------------------------------------------------------------------------------------

Budgeted Income:	$ 903,491
Actual Income: Reserves:	$ 988,553
Current Year:	$ 485,020.83
Previous Year:	$ 543,367.50

 LOSS     $58,346.67 Annual Manager's Report June 2022.

-------------------------------------------------------------------------------------------------------------------------------

Chris Ambs	Property Manager
Julie Benningfield	Asst. Property Manager
Jeremy Wargel	Maintenance Lead
Brian Woolems	Maintenance
Vicky Ambs	Collections
Orpha Cooper	Gate Attendant Lead
Roberta Block-Hempfling	Gate Attendant

13 Part Time Employees

Gate Attendants 5

Cameron Clark Dorothy Blythe Sonya Bonneau

Amy Conley

Pat Berg

Maintenance Part Time 4

Ron Bays (48 Years)

Randy Boehm

Jeff Labella Rick Harris

Janitorial Service Elsie Hensley

Seasonal Employees Boat Patrol

Jeff Labella

Kevin Hempfling

Mower/Weedeater

Evan Bowling

State of our Equipment

Our maintenance equipment inventory is functional however, certain itemsare showing age. A new or used work truck will be required soon to replace oneof our old red trucks that has seen well over 25 years of CLV service. Our LeafCollection equipment is operational, but also showing signs of wear. Our maintractor was replaced and working great with many years of service predicted.All in all, we are in mechanically good shape.

Update

We have continued to witness a construction boom within thepast year alone constructing over 26 new homes raising our count of Homes to950 houses in Christmas Lake Village as of June 2022. 61 homes have beenconstructed since 2019.

Out of the 32 DEELOU lots only 12remain in that LLC's name. Since their transfer in 2014 CLV has experiencedwell over $100,000 in lost income.

CLV owned lots "28" (7sold in last 6 months).

8 Pioneers remain

23 Rentals

2 Contract

As of now, total collected lots are1883 (33 over budgeted amount). This is 10 over what we ended with last year.

Of the 1883 lots collected on, 203of them took advantage of the split pay option

Our new covered storage area is fully operational andat 78%capacity, with 42 out of 54 spaces rented. Our maintenance area storage remainsfull with all 91 spaces rented.

Lakes are all stocked and being treated as required with water sampling being conducted routinely with positive results. Starting last Fall, our lakeweed control was contracted out. Current status, all reports have been very positive with weed and algae under control.

Our Docks are full, members request replacement of old ones routinely.

Some highlights of  the last year.

Mass emails: 67 have been sent out since June of last year which is consistent with last year's number of 60, an average of about one per week. Our email addresses have grown to 1,280 which is over 87 from last year. Our open rate has risen to an average around 60%.

Our Email policy remains consistent that we only send out pertinent information to CLV members.

Concerns.

Lake Safety: As the number of newbuilds increase, so does the number of registered boats on the lake. At some point soon, a hard look will need to take place on how to safely manage overpopulation of our main lake.

Future Concerns.

Drainage, geese, vultures, decrease in FOL participation,

In closing,

I would like to thank Don and Mark for their continued support and help throughout the year. Our Gate Attendants, who are routinely villainized for simply doing their job. Our maintenance crew, specifically Jeremy Wargel, our maintenance lead, who continues to provide the oversite and direction to save CLV money by utilizing alternative means to accomplish the seemingly impossible. Our office staff, Julie and Vicky, they simply remain the finest team assembled.

Thank You

Respectfully submitted.

Chris J Ambs

Property Manager

Christmas Lake Village