Christmas LakeVillage

Board of Directors

Monthly Meeting

8/13/20

Pending Approval at September 10, 2020 Meeting

The meeting was called to order by Don Vogel and noted thata quorum was present.

Directors present were Rick Humerickhouse, Mark Evans, DonVogel, Matthew Benningfield, Jonathan Kincaid & Larry Loucka.

There were (22) AssociationMembers in attendance.

Special Election

There were 7 candidates running for 3 open board positions:

Marlene Elliott

Lisa Gengelbach

Charles Gibson

Andrew Meadors

Michael Richards

CJ Stidham

Jeff Stillman

The board chose the following new board members:

 

• Andrew Meadors 1 year term ending June 2021
• CJ Stidham 1 year term ending June 2021
• Marlene Elliott 2 ½ year term ending June 2023.

Santa Claus Town Council – No representativein attendance. 

MEMBER’S FORUM

N/A

READING OF MINUTES

Rick Humerickhouse made a motion to approve the July MonthlyMeeting Minutes.

The motion was seconded by Larry Loucka. 

Vote in Favor 8 to 0.

TREASURER’S REPORT– July 2020

Mark Evans reviewed the Treasurer’s report for the month endingJuly 2020:

July

Current YTD Income:             $  885,591        

YTD Expenses:                       $   412,264

Current Net Income:               $   473,327

Monies on Hand:                    $321,265.65

Dock Account:                        $  19,246.73

Rec Ctr Account:                    $  11,238.60

Storage Account:                    $  13,553.95               

Capital Improvement:             $  24,816.45

Investment Update:

June Reserves                          $517,024.43

July Reserves                          $509,553.79

The Reserve account saw a declineof $ 7,470.64 from June to July 2020.

Jonathan Kincaid made a motion to accept the July Treasurer’sReport.  

Larry Loucka seconded the motion.

Vote in Favor 8 to 0.

DELINQUENCY REPORT

Chris Ambs, Property Manager, reported on Assessmentscollected for July 2020.

PRIOR YEAR

Prior year assessments collected for the month of July 2020:  $395.24

Total Collected for 2020 - $ 11,662.24

Budgeted Assumption for 2020 - $ 9,060.00

MANAGER’S REPORT

• Real Estate Report – July:   9 existing homes, 13 vacant lots & 2 half-lots changed hands (CLV sold 2 of vacant lots)
• There are approximately 10 homes for sale in CLV 
• There are 22 open construction permits
• Continuing efforts to remove old docks
• E Coli results – Christmas Lake 19.8/Lake Holly & Noel had high numbers due to the extreme rainfall
• Dam Inspection postponed until next week
• Getting Road Paving Estimates
• Kevin Laswell will be clearing the old Hanning Property for the new storage area
• Geese have become a health concern around beach area.  We purchased a “Goose Cop” which is motion activated and is supposed to deter the geese from the beach
• Accepting 2021 Budget input – deadline is August 21, 2020.  Our first budget meeting will be August 27 at 6 PM at the gatehouse

ACTION ITEMS

           

Yard Sale – Since our July board meeting, we have seen a spike in COVIDcases throughout the state.  A lot of ourvisitors come from Dubois county which currently has a large number ofcases.  Dale & Ferdinand havecancelled their yard sales.  Don askedfor a motion to cancel the 2020 CLV Yard Sale.  

Mark Evans made a motion to cancel the 2020 Yard Sale.

Larry Loucka seconded the motion.

All in Favor 8 to 0.

We will address theHalloween Party at the September Board Meeting. The Festival of Lights will be discussed at a later board meeting also.

OLD BUSINESS

Pickleball / Tennis Courts – Don hasasked Chris to look into putting a French drain along 3 sides of thecourts.  This would help carry the wateraway from the court.  He would also liketo resurface the court.  Chris Ambs addedthat we are placing several CLV benches around the court and adding mesh screeningaround the side of the fence to help add privacy.

Don reviewed the tax sale meetingthat was recently held at the Rec Center.   The next tax sale is scheduledfor October 7 and there are 232 lots that will be up for sale in CLV.

NEW BUSINESS

During last month’smeeting, it was voted to establish our committees as they are specified in theBy-Laws.  The following board membershave been assigned to a committee:

• Budget & Assessment – Mark Evans
• Rules & Regulations – Rick Humerickhouse
• Nominating–Open–Currently Don–he would like for someone else to be assigned
• Executive – All Board Members
• Architectural – Don Vogel

Events Committee –Lisa Gengelbach

Jonathan Kincaidmade a motion to accept the above individuals as committee chairpersons.

Marlene Elliottseconded the motion.

All in Favor 8 to 0.

Don reviewedcommittee members for each committee.

Rick Humerickhousemade a motion to accept the committee members

Larry Loucka secondedthe motion.

All in Favor 8 to 0.

COMMITTEE REPORTS:

• Budget & Assessment – Mark Evans – no report
• Rules & Regulations –Rick Humerickhouse – no report
• Nominating– Don Vogel – no report
• Architectural – Don - no report

• Parks & Rec – Larry Loucka – no report
• Events – Lisa Gengelbach – no report

Randy Boehm asked if Frisbee Golf is still going tohappen.  Larry Loucka is looking forvolunteers to help with the startup of this activity.

Teresa Jester asked if we still have a boat patrol.  Chris responded yes - his name is GregEberhart.

Rick Humerickhouse made a motion to adjourn

Mark Evans seconded the motion

All in Favor 8 to 0.

Meeting adjourned at 6:45 PM

Respectfully submitted

Julie Benningfield

Assistant Property Manager

Christmas Lake Properties